Administrative Assistant

The Service is always looking for talented and skilled individuals to join our team. Diversity is not only part of the Service’s culture it is a core business strategy. We are building a workforce which is representative of the Canadian society and our programs and policies are designed to foster diversity and inclusion.

Important: Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.


Reference Number

17-970-04-062

Closing Date

2018-01-24 APPLY ON-LINE

Job Summary

The incumbent of the position has the following responsibilities:

  • Compile and maintain reference material and/or systems/logs on a variety of projects/subjects by reviewing and synthesizing the information/data that would facilitate the preparation of reports.
  • Plan and organize the administrative work of the section by maintaining, controlling, and logging of incoming and outgoing correspondence.
  • Conduct research on various subjects by analysing the information from different sources and by providing summaries, advice and recommendations resulting from analysis.
  • Prioritize projects/activities of the section/unit by setting a diary date and assigning work further to discussions with management.
  • Recommend improvements to the administrative practices/procedures/directives.
  • Organize appointments and meetings according to priorities by arranging/scheduling the meeting, making travel arrangements and/or gathering appropriate documentation.

Education

  • Undergraduate degree and one (1) year of experience*
  • College diploma and three (3) years of experience*
  • High school diploma and five (5) years of experience*

The educational program must be from an accredited learning institution recognized in Canada.

*Experience in providing administrative support such as:

  • Plan and organize the administrative work by maintaining, controlling and logging of incoming and outgoing correspondence.
  • Organize and maintain a tracking system for diary dates.
  • Organize appointments and meetings according to priorities by arranging and scheduling meetings; making travel arrangements and/or gather appropriate documentation.

Note: Any higher level of education could be recognized as experience.


Experience

Candidates must also possess:

  • One (1) year experience in dealing with managers and employees at all levels.
  • Two (2) years’ experience in providing client services.

Competencies

Communication, Organizational skills/Multitasking, Reliability, Rigour, and Teamwork.


Who Can Apply

Canadian citizens eligible for a Top Secret security clearance.


Security Requirements

Candidates must be eligible to receive a Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offence. Drug use is an important factor considered in your reliability and suitability assessment during the selection process; therefore, it is important that you adhere to a zero tolerance illegal drug use from the time you submit your application.


Language Requirements

  • British Columbia Region - English Essential (EE/AE)
  • Ottawa Region - Bilingual imperative (BBB/BBB)

NOTE: For bilingual imperative positions, offers will be made to qualified candidates who meet the linguistic requirements. For bilingual non-imperative positions, offers will be conditional upon meeting the linguistic requirements within two (2) years of appointment.


Salary Range

$45,920 to $55,680 per year (under review) plus the bilingual bonus. Salary is commensurate with qualifications and experience.


We Also Offer

Organized and recreational sports activities, on-site fitness facility, full service cafeteria, and bus route service within proximity.


Location

  • Burnaby (British Columbia)
  • Ottawa (Ontario)

Employment Conditions

Indeterminate (permanent) position with a one (1) year probation.


How To Apply

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

If you meet these requirements, you may submit your candidacy by clicking Apply Now and quote reference 17-970-04-062 in your cover letter.


Notes

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to Employment Equity and encourages the equitable participation of all Canadians. If your application is retained and you require any special accommodation during the selection process, please advise us. The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.